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Job Opportunities at AVAC

AVAC seeks talented individuals to join our team of passionate advocates who aim to accelerate ethical research and global delivery of new HIV prevention options as part of a comprehensive response to the pandemic. All positions are based in New York, NY, unless otherwise indicated. No phone calls, please.

AVAC is an Equal Opportunity Employer. AVAC provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with state and federal laws.

Currently open positions include:



Finance Coordinator — Accounts Payable

Job Summary

As the Accounts Payable Finance Coordinator, the Finance Coordinator handle all phases of Accounts Payable, including but not limited to; receiving, processing, verifying, reconciling all invoices and completing payments.

Essential Job Functions

Reviews, prepares and processes all Accounts Payable vouchers, including but not limited to:

  • Vendor invoices, travel expense reimbursements, agreement/contractual payments, etc.
  • Prepares A/P checks
  • Compiles A/P reports
  • Maintains A/P files in audit ready form
  • Answers vendor inquires
  • Assists in monthly closings
  • Prepares and processes employee credit card reports
  • Assists with other tasks as needed
Requirements
  • Bachelor’s Degree with a major in Accounting, Finance or equivalent combination of education and experience
  • Knowledge of USAID compliance requirements preferred
  • 3-5 years of experience with the day-to-day processing of Accounts Payable
  • Working knowledge of SAGE/MIP or other equivalent level accounting software
  • Proficiency with Microsoft Excel, Word and Outlook Mail
  • Knowledge of other Microsoft Suite applications a plus
  • Excellent problem solving and communications skills, both written and verbal
  • Ability to multi-task and meet deadlines
  • Detail oriented with high level of ethics
  • Self-starter, able to work both independently and in team environment
  • Commitment to AVAC’s mission and values
  • Interest in international health and development issues

To apply, please send your resume and cover letter to avac@avac.org with the job title in the subject line. No phone calls.



Administrative Assistant to Programs


Job Summary

AVAC is seeking an Administrative Assistant to support a range of activities across various program areas. The Assistant interacts with staff across the organization and is responsible for providing the support necessary to ensure the ongoing efficient and productive operations of the organization at large.

Essential Job Functions
  • Schedules and organizes meetings, conference calls and webinars in coordination with partners, donors and other participants/stakeholders.
  • Prepares and distributes meeting materials in addition to meeting note-taking and report writing, as needed.
  • Develops and maintains shared document sites.
  • Maintains/updates electronic contact information.
  • Proofreads, edits and formats correspondence, reports and other documents.
  • Assists with preparing reimbursement and check requests.
  • Supports PowerPoint slide development.
  • Supports special projects, as needed.
  • Other duties as assigned.
Requirements
  • Bachelor’s degree or equivalent experience, and at least three years of administrative or related experience preferred.
  • Proficiency with Microsoft Outlook, Word, Excel and PowerPoint required; experience with webinar management, Slack, MailChimp, a CRM system and web CMS preferred.
  • Excellent organizational skills, high attention to detail and accuracy.
  • Strong ability to multi-task, prioritize requests and meet deadlines.
  • Excellent understanding of English grammar rules and usage.
  • Interpersonal skills, able to interact effectively with individuals within and outside the organization.
  • Self-starter, able to work independently and within team environment.
  • Ability to multi-task and to work under pressure.
  • Very detail-oriented with strong organizational skills.

To apply, please send your resume and cover letter to avac@avac.org with the job title in the subject line. No phone calls.