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Job Opportunities at AVAC

AVAC seeks talented individuals to join our team of passionate advocates who aim to accelerate ethical research and global delivery of new HIV prevention options as part of a comprehensive response to the pandemic. All positions are based in New York, NY, unless otherwise indicated. No phone calls, please.

AVAC is an Equal Opportunity Employer. AVAC provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with state and federal laws.

AVAC is currently hiring for the following positions:

Program Assistant, Data Tracking

Job Summary

The Program Assistant is responsible for data collection, management and analytics of HIV prevention research and implementation as required by AVAC’s ongoing work. This is a full-time staff position, based in New York, NY. This work includes, but is not limited to:

Essential Job Functions

Data collection and analytics work as it relates to HIV prevention programming, including program resources, design and results:

  • Managing the data collection effort related to HIV prevention programming in various priority countries.
  • Regular communication with funders, trial sponsors and implementers requesting updates on data on HIV prevention programming.
  • Monitoring and following up on responses to prior requests for information.
  • Organizing files and collecting data to be entered into AVAC’s databases.
  • Collating and analyzing data for inconsistencies and/or errors.
  • Accurately entering information into AVAC’s databases.
  • Identification of new data sources.
  • Preparing regular reports, presentations and other data visualizations on HIV prevention programming for external partners and funders.
  • Providing data support for AVAC publications and website.

Maintenance of data management system for tracking ongoing prevention funding and implementation in African countries:

  • Desk research and communication with implementers, funders, AIDS planning agencies, ministries of health and networks to collect relevant data on African prevention funding and programming.
  • Ensuring most recent data on prevention implementation integrated into AVAC publications, websites and initiatives as appropriate.
  • Data collection and analysis related to support for partners around prevention programming.

Other duties as assigned.

Minimum Requirements

  • Bachelor’s degree or equivalent professional experience.
  • Some knowledge of and commitment to HIV/AIDS, international health and development issues and programming.
  • Computer literate: Windows, MS Office (Word, Excel, PowerPoint, Outlook), other Data management programs (Salesforce), graphics and data visualization, Internet.
  • Commitment to AVAC’s mission and values.

Skills Required

  • Excellent organizational skills and meticulous attention to detail.
  • Advanced competency in data management programs, particularly Excel.
  • Experience with database development and management.
  • Agility and comfort with quantitative analysis.
  • Ability to work under tight deadlines/under pressure.
  • Self-starting, independent and able to take initiative .
  • Excellent multicultural and interpersonal skills, including the ability to facilitate relationships and interact effectively with others inside and outside the organization.
  • Willingness to occasionally work early mornings/nights/weekends.
  • True "team player".

To Apply

Send a cover letter and resume to Put "Program Assistant, Data Tracking" in the subject line. No phone calls, please.

Finance Coordinator

Job Summary

The New Year brings a new opportunity for an accounting professional or experienced bookkeeper with strong knowledge of Accounts Payable. AVAC, a premier nonprofit organization in New York City, is searching for right team member to take on a leadership role in its finance department.

The Finance Coordinator handles all phases of Accounts Payable, including but not limited to: receiving, processing, verifying, reconciling all invoices and completing payments.

For the right candidate, AVAC offers a high performing work environment, a competitive salary, superior benefits including 100 percent employer paid health insurance, 401(k) and a liberal time off plan.

Essential Job Functions

Accounts Payable:

  • Reviews, prepares and processes all Accounts Payable vouchers, including but not limited to: vendor invoices, travel expense reimbursements, agreement/contractual payments, etc.
  • Prepares A/P checks
  • Compiles A/P reports
  • Maintains finance and administration files
  • Answers vendor inquires
  • Assists in monthly closings
  • Prepares and processes employee credit card reports
  • Assists with other tasks as needed

Minimum Requirements

  • Bachelor’s Degree with a major in Accounting, Finance or equivalent combination of education and experience
  • Knowledge of USAID compliance requirements preferred
  • 3-5 years of experience with the day-to-day processing of Accounts Payable

Skills Required

  • Working knowledge of Abila/MIP or other equivalent level accounting software
  • Knowledge of Concur Solutions helpful
  • Proficiency with Microsoft Excel, Word and Outlook Mail
  • Knowledge of other Microsoft Suite applications a plus
  • Excellent problem solving and communications skills, both written and verbal
  • Ability to multi-task and meet deadlines
  • Detail oriented with high level of ethics
  • Self-starter, able to work both independently and in team environment
  • Commitment to AVAC’s mission and values
  • Interest in international health and development issues

To Apply

If you want to use your skills and expertise to add value to a very worthy cause, email your resume and a brief cover letter to: Put "Finance Coordinator" in the subject line. No phone calls, please.