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Job Opportunities at AVAC

AVAC seeks talented individuals to join our team of passionate advocates who aim to accelerate ethical research and global delivery of new HIV prevention options as part of a comprehensive response to the pandemic.

AVAC is committed to fostering an equitable, diverse and inclusive working environment. Applicants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV and those from HIV-endemic countries.

AVAC is an Equal Opportunity Employer and provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws.

Job Opportunities:



Advocacy Manager, GAPP


About AVAC and the Global AIDS Policy Partnership

Founded in 1995, AVAC uses communication, education, policy analysis, advocacy and a network of global collaborations to accelerate the ethical development and global delivery of HIV prevention options as part of a comprehensive and integrated response to the epidemic. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and groups most impacted by HIV.

As part of its over policy program, AVAC is an active member of the Global AIDS Policy Partnership (GAPP), and AVAC’s Policy Director is one of three co-chairs of the GAPP. While the GAPP is an independent partnership, AVAC provides the administrative based for the coalition. The GAPP is a coalition of over 70 advocacy, research and implementing organizations, including AVAC, committed to ending AIDS for the next generation by expanding and improving global HIV/AIDS and TB programming.

AVAC is committed to fostering an equitable, diverse and inclusive working environment. Applicants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV, and those from HIV-endemic countries.

AVAC is an Equal Opportunity Employer and provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws.

Role Summary

AVAC is seeking an Advocacy Manager who can support the DC-based Global AIDS Policy Partnership (GAPP) to effectively implement the GAPP’s advocacy strategy and to communicate the GAPP’s work to Congressional members and staff, relevant US agencies, donors and global audiences.

The Advocacy Manager will be an integral part of the GAPP’s policy and advocacy work focused on the President's Emergency Plan for AIDS Relief (PEPFAR). The manager will play a key role in advocacy coordination, policy analysis and issue tracking to advance GAPP’s policy agenda while also building the advocacy capacity of our member organizations. This new position is an excellent opportunity for an early career individual committed to advocating for well-resourced, evidence-based global HIV treatment and prevention programming.

The GAPP is a coalition of over 70 advocacy, research and implementing organizations, including AVAC, committed to ending AIDS for the next generation by expanding and improving global HIV/AIDS and TB programming. The Advocacy Manager will work closely with the GAPP Convening Group, including AVAC, to raise the visibility of the GAPP’s work with Congress and relevant United States Government (USG) agencies.

Work assignments and direction will be managed by AVAC’s Director: Policy Data & Analytics and Senior Program Manager: Policy, with input from the Convening Group of the GAPP. The Advocacy Manager will report to AVAC’s Director: Policy Data and Analytics.

Essential Job Functions:

Campaign Support

  • Oversee and implement GAPP advocacy strategies mapped to strategic plans and/or workplans.
  • Work closely with the GAPP and individual GAPP members to develop data and materials to be generated by the GAPP (e.g., effective data visualization).
  • Work closely with the GAPP and individual GAPP members to facilitate the construction and coordination of materials that highlight the various achievements of PEPFAR for a variety of audiences.
  • Work closely with the GAPP and individual GAPP members to manage the full production cycle for communications products (print, digital, and audio/visual), including copyediting, layout/design, printing, and strategic dissemination.
  • Support the GAPP and individual GAPP members by generating content for GAPP online platforms (e.g., social media, blogs, other web-based) to reach audiences.
  • Support the GAPP and individual working groups within the GAPP and GAPP members to plan and execute advocacy campaigns.

Materials Development and Maintenance

  • Distill complex information from multiple sources into concise summaries and visual presentations.
  • Track, synthesize and package information, results, lessons learned and information to make it useful for GAPP advocacy efforts.
  • Ensure consistent and correct formatting for graphics, presentations and other documents.
  • Develop and disseminate presentations and publications and provide research, writing and editing support as needed.

Knowledge Management

  • Oversee the development and launch of the GAPP website.
  • Collect, maintain, update and curate content for the GAPP website.
  • Develop and maintain key materials on the PEPFAR and other bi-lateral/multi-lateral programs, global and country HIV data in collaboration with GAPP members.
  • Work with GAPP members to ensure information and deliverables are disseminated to the appropriate internal and external channels.

Meeting Planning

  • Support the GAPP and individual GAPP members to request, schedule and prepare for meetings with members of Congress and their staff, as well as members of federal agencies such as OMB, the Office of the Global AIDS Coordinator, the Centers for Disease Control, USAID and the Department of State and other external stakeholders (e.g. World Bank, Global Fund, etc.).
  • Support the GAPP with planning, production, and coordination of external GAPP meetings and events, such as for World AIDS Day.
  • Organize effective GAPP meetings and calls; develop notes with clear action items.

Position Qualifications

While no one candidate will possess all the qualifications listed below, the ideal candidate will embody many of the following professional and personal abilities, attributes, and experiences:

  • Commitment to AVAC’s mission and values, including our commitment to fostering an equitable, diverse and inclusive working environment.
  • Two to four years of professional experience working in advocacy for global health, international development, U.S. government, or related fields.
  • At least one year of work experience with advocacy coalitions, associations or member organizations a plus.
  • Demonstrated expertise in helping develop and execute advocacy strategies.
  • Understanding of and experience with social media and other digital platform metrics in a professional context.
  • Registration as a lobbyist is not required for this position.
  • Authorization to work in the United States.

Competencies

  • Excellent organizational skills and meticulous attention to detail.
  • Strong project management skills.
  • Excellent multicultural and interpersonal skills, including the ability to facilitate relationships and interact effectively with others inside and outside AVAC.
  • Strong written and oral communication skills.
  • Ability to effectively complete deliverables within specific deadlines.
  • Self-starting, independent and able to take initiative, while working productively in a collaborative, learning environment.

Position Location

Eastern United States, preferably Washington, DC. Candidates need to be able to work remotely with in-person meetings in Washington, DC when it is feasible to do so.

Salary and Benefits

This full-time position is funded through a one-year grant, with a possibility of renewal, at $65,000-$70,000. AVAC offers a comprehensive benefits package that includes matching contributions to a retirement savings plan and employer-paid health insurance.

To Apply

Please forward your resume and any supporting materials that tell us more about your professional and personal experience to careers@avac.org.


Communications Director


About AVAC

Founded in 1995, AVAC uses communication, education, policy analysis, advocacy and a network of global collaborations to accelerate the ethical development and global delivery of HIV prevention options as part of a comprehensive and integrated response to the epidemic. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and groups most impacted by HIV.

AVAC advocates for HIV prevention to end AIDS. With partners worldwide, AVAC pushes for the funding, focus, implementation and research that’s needed to make it happen. We:

  • Accelerate product innovation and availability: AVAC collaborates with partners who work across the HIV prevention spectrum, from research to rollout, to expand the portfolio of prevention options and ensure products are available, accessible and used by those who need them most.
  • Advocate for access to high-impact prevention: AVAC is part of a robust civil society movement helping to shape a new era of global health spending and planning related to HIV prevention.
  • Improve research conduct: AVAC advocates for research that is grounded in well-informed, community-centered perspectives. AVAC promotes the adoption of Good Participatory Practice (GPP) in research, convenes consultations and workshops, and produces publications, podcasts, webinars, and other research literacy materials. The involvement of key stakeholders throughout the research process is central to all this work.
  • Promote effective HIV prevention policy: Ending the HIV epidemic depends on political will, committed resources and supportive policies at global and national levels. AVAC’s policy work, in partnership with a global network of civil society partners, focuses on the importance of funding and strategic planning for HIV prevention research and the imperative to bring long-term solutions to the people who need them.
  • Track and translate the field: Our communications and publications translate complex science into accessible resources. This work is at the core of our mission to advance prevention and end the epidemic. We focus on ensuring people with different kinds of expertise can better understand context, community perspectives, science and policy.
  • Strengthen global advocacy networks: AVAC supports the development and sustainability of advocacy networks focused on accelerating HIV prevention from research to rollout. These networks, mostly centered in Africa, bring vigorous attention to science, policy, funding, community, communications, health services and the regulatory process, charting a path to end the HIV epidemic.

AVAC is committed to fostering an equitable, diverse and inclusive working environment. Applicants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV, and those from HIV-endemic countries.

AVAC is an Equal Opportunity Employer and provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws.

Role summary

The Communications Director will lead AVAC’s efforts to communicate our mission, activities and priorities; inform global audiences about responses to the increasingly complex and diverse HIV epidemic; and inspire action. This newly created position sits on AVAC’s Senior Management Team (SMT) and serves as both head of the Communications team and an organizational spokesperson and leader.

The Communications Director plays a key role in ensuring the organization’s influence and impact are well understood and managing AVAC’s reputation as a leading global resource for information and perspective on strategies to reduce the global epidemic. The Communications Director oversees a team of communications professionals and reports to the COO.

The Communications Director identifies communications needs; designs, manages and improves communications structures and processes; establishes and implements the organization’s overall strategic communications plan; sets direction for and manages AVAC’s key communications products and channels; collaborates with staff to facilitate their expert input into communications materials; supports both staff and partners to engage in shared communications efforts and campaigns; and ensures that the organization effectively addresses the information needs of our global audiences, including advocates, researchers, funders, policy makers, product developers and the media.

Essential job functions:

  • Develop and oversee implementation of AVAC’s strategic communications plan.
  • Work closely with AVAC’s Executive Director and the SMT to amplify the impact of AVAC programs through communications.
  • Work closely with the Director of Strategy and Content to conceptualize and lead proactive and reactive advocacy communications campaigns.
  • Design and manage effective systems for development, approval, and distribution of the organization’s communication products and anticipate and respond to urgent and emerging issues.
  • Maintain a consistent focus on the organization’s voice, visibility and influence.
  • Ensure consistent messaging and quality across AVAC communications products and platforms and meet the needs of priority audiences.
  • Ensure AVAC’s website, social media platforms, design and data visualization techniques are dynamic, current and effective.
  • Oversee media cultivation and strengthen AVAC’s relationships with key global media outlets.
  • Work closely with the Director of Program Coordination to enhance the organization’s conference and presentation strategies.
  • Direct AVAC’s communications team and portfolio of consultants.
  • Partner closely with SMT colleagues to develop systems to support the smooth functioning of internal communications, the sharing of information and perspectives on developments in our programs and the field, and the creation of opportunities for staff to consult on organizational policies, positions and identity.
  • Manage and support initiatives to build staff communications skills including presentation training, science writing, social media and more.
  • Facilitate critical reflection on communications results and sharing of lessons learned with AVAC staff, partners and stakeholders.

Candidate profile

While no one candidate will possess all the qualifications listed below, the ideal candidate will embody many of the following professional and personal abilities, attributes, and experiences:

  • 8-10 years of experience in communications, including in designing and implementing global communications campaigns on public health, scientific research, human rights or related issues; international communications experience and managerial experience.
  • A record of success building new or evolving communications teams and departments to meet the needs of a dynamic and growing organization.
  • Excellent writing, editing, content development and presentation skills.
  • Ability to translate complex scientific information into accessible, actionable messaging and materials for a variety of audiences.
  • Knowledge of and commitment to HIV/AIDS, international health and development issues and programming.
  • Experience creating strategies, processes, and infrastructure that can maintain consistency while being innovative and flexible.
  • Experience with and enthusiasm for mentorship and staff development; ability to manage up, down and across, and ability to instill colleagues with a sense of shared commitment and purpose.
  • Demonstrated commitment to responsive, accountable leadership and the ability to model and encourage those values organization-wide.
  • Excellent multicultural and interpersonal communication skills, including the ability to facilitate relationships; interact effectively with others inside and outside the organization; and engage with staff, collaborators and partners from a wide range of backgrounds and cultures.
  • Highly organized, responsible, self-starting, independent and able to take initiative.
  • Ability to travel domestically and internationally up to 20 percent of the time.
  • Advanced skills with PowerPoint and data analysis a plus.
  • Authorization to work in the United States.

To apply

Koya Leadership Partners, the executive search firm that specializes in mission-driven search, has been exclusively retained for this engagement. Liz Lombard and Angie Sessoms are leading this search. To make recommendations or to express your interest in this role please visit this link or email asessoms@koyapartners.com. All nominations, inquiries, and discussions will be considered strictly confidential.


Controller


About AVAC

Founded in 1995, AVAC uses communication, education, policy analysis, advocacy and a network of global collaborations to accelerate the ethical development and global delivery of HIV prevention options as part of a comprehensive and integrated response to the epidemic. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and groups most impacted by HIV.

AVAC advocates for HIV prevention to end AIDS. With partners worldwide, AVAC pushes for the funding, focus, implementation and research that’s needed to make it happen. We:

  • Accelerate product innovation and availability: AVAC collaborates with partners who work across the HIV prevention spectrum, from research to rollout, to expand the portfolio of prevention options and ensure products are available, accessible and used by those who need them most.
  • Advocate for access to high-impact prevention: AVAC is part of a robust civil society movement helping to shape a new era of global health spending and planning related to HIV prevention.
  • Improve research conduct: AVAC advocates for research that is grounded in well-informed, community-centered perspectives. AVAC promotes the adoption of Good Participatory Practice (GPP) in research, convenes consultations and workshops, and produces publications, podcasts, webinars, and other research literacy materials. The involvement of key stakeholders throughout the research process is central to all this work.
  • Promote effective HIV prevention policy: Ending the HIV epidemic depends on political will, committed resources and supportive policies at global and national levels. AVAC’s policy work, in partnership with a global network of civil society partners, focuses on the importance of funding and strategic planning for HIV prevention research and the imperative to bring long-term solutions to the people who need them.
  • Track and translate the field: Our communications and publications translate complex science into accessible resources. This work is at the core of our mission to advance prevention and end the epidemic. We focus on ensuring people with different kinds of expertise can better understand context, community perspectives, science and policy.
  • Strengthen global advocacy networks: AVAC supports the development and sustainability of advocacy networks focused on accelerating HIV prevention from research to rollout. These networks, mostly centered in Africa, bring vigorous attention to science, policy, funding, community, communications, health services and the regulatory process, charting a path to end the HIV epidemic.

AVAC is committed to fostering an equitable, diverse and inclusive working environment. Applicants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV, and those from HIV-endemic countries.

AVAC is an Equal Opportunity Employer and provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws.

Role Summary

Reporting to the Chief Financial Officer (CFO), the Controller will lead all accounting operations of a budget of $16 million. The Controller manages a team of two, and is responsible for overseeing all accounting-related activities including financial record-keeping, accounts payable, accounts receivable, monthly and annual closes, and preparation of financial statements. The Controller will manage the organization’s annual audit, and any statutory or donor-related audits. They will ensure accuracy of financial records, oversee cash flow projections, and support financial systems maintenance. They will lead or participate in finance and organization-wide process improvement projects.

Essential Job Functions

  • Lead and manage the accounting function for AVAC.
  • Assure review, entry, and posting of financial transactions in the financial system.
  • Assure accurate and timely preparation and issuance of payments including checks, wire transfers, petty cash, and ACH payments.
  • Manage the month-end closing process including completion of recurring journal entries and monthly balance sheet account reconciliations.
  • Prepare monthly financial statements and supporting schedules and monthly cash flow projections.
  • Oversee the annual financial audit and preparation of related statements and supporting schedules.
  • Oversee the annual 401(k) plan audit.
  • Oversee the preparation of Forms 990, 990T, CHAR500, 5500 and other filings as required.
  • Maintain financial policies manual detailing policies and procedures.
  • Ensure preparation and posting of all journal entries.
  • Monitor bank balances and initiate funds transfers.
  • Together with HR, oversee payroll and payments of associated taxes and fringe benefits.
  • Ensure funds drawdowns from donors and reconciliation of drawdown to actuals.
  • Ensure filing of 1099s annually and ensure all necessary vendor W-9 forms are on file.
  • Monitor and ensure proper internal controls are in place and applied.
  • Ensure training of staff in financial policies, procedures, processes, and best practices including training on financial-related systems (Concur, time-tracking, etc.).
  • Support maintenance of financial system including updates of dimensions, general ledger codes, and creation or updates to standard reports.
  • Proactively respond to inquiries from vendors and staff.
  • Monitor and assure financial document retention according to AVAC policies.
  • Lead or support process improvement activities and policy reviews and revisions.
  • Participate in and support key business initiatives and ad-hoc projects as needed.
  • Maintain confidentiality in reviewing and evaluating confidential financial plans and decisions, salary information, and other confidential information.
  • Collaborate with, provide guidance to, and support professional development of direct reports.
  • Perform other related duties as required by the organization and management.

Position Qualifications

While no one candidate will possess all the qualifications listed below, the ideal candidate will embody many of the following professional and personal abilities, attributes, and experiences:

  • Minimum 5-7 years of experience as a senior accounting professional, with extensive experience in managing full cycle accounting.
  • Strong understanding of accounting theory and practice in a non-profit environment; CPA preferred.
  • Experience with compliance management for US government and foundation grants.
  • Ability to work independently with minimal daily direction to oversee the accounting function at AVAC.
  • Flexibility to adjust to changing demands and priorities.
  • Ability to organize and prioritize work to meet deadlines.
  • Ability to handle confidential and sensitive information.
  • Excellent written, verbal communication and interpersonal skills.
  • Demonstrate an innovative and collaborative mindset when problem-solving.
  • Ability to work cooperatively and collaboratively with all levels of employees, teams, management and external partners.
  • Advanced Microsoft Excel skills and proficiency with Microsoft Word and PowerPoint.
  • Demonstrated experience with financial system reporting tools and creating or modifying financial reports using reporting tools.
  • Working understanding of MIP, Intacct and Concur a plus.

Salary and Benefits

AVAC offers highly competitive salaries and a comprehensive benefits package that includes matching contributions to a retirement savings plan, employer-paid medical insurance and paid new parent leave.

To Apply

Please forward your resume and any supporting materials that tell us more about your professional and personal experience to careers@avac.org.


Communications Consultant, GAPP


AVAC is seeking an experienced communications consultant who can advise on communications efforts on behalf of the Global AIDS Policy Partnership (GAPP) to help it effectively implement the GAPP’s advocacy strategy and to communicate the GAPP’s work to Congressional members and staff, relevant US agencies, donors and global audiences.

The GAPP is a coalition of over 70 advocacy, research and implementing organizations, including AVAC, committed to ending AIDS for the next generation by expanding and improving global HIV/AIDS and TB programming. The consultant will work closely with the 13 person GAPP Convening Group to support the GAPP’s advocacy and raise the visibility of the GAPP’s work using an integrated approach that combines print, digital, and visual communications.

The GAPP’s work with OMB and Congressional staff and members is overwhelmingly educational, providing background and answering questions that members and staff have regarding PEPFAR. The GAPP also performs an important role in providing independent analyses of programs for Congressional staff which can identify and highlight strengths and opportunities for these programs. Additionally, the GAPP raises public awareness and support for the PEPFAR program. The GAPP also works on influencing PEPFAR policy and programming at the Office of the Global AIDS Coordinator.

Scope of Work:

  • Work with GAPP leadership to develop a master GAPP communications strategy.
  • Support the GAPP and individual GAPP members to develop communications strategies mapped to campaigns or strategic plans.
  • Oversee development of the GAPP website and SM strategy implementation.
  • Work closely with the GAPP and individual GAPP members to ensure that data and materials generated by the GAPP are shared appropriately with internal and external stakeholders.
  • Work closely with the GAPP and individual GAPP members to manage the full production cycle for communications products (print, digital, and audio/visual), including copyediting, layout/design, printing, and strategic dissemination.
  • Advise the GAPP and individual GAPP members on using online platforms (e.g., social media, blogs, other web-based) to reach audiences.
  • Support the GAPP and individual GAPP members to plan and execute campaigns, events, and conferences as needed, including media outreach.

Qualifications

While no one candidate will possess all the qualifications listed below, the ideal candidate will embody many of the following professional and personal abilities, attributes, and experiences:

  • Four to eight years of communications experience in global health, international development or related fields.
  • Experience with communications in support of advocacy, particularly USG and Hill advocacy.
  • Work experience with advocacy coalitions, associations or member organizations a plus.
  • Demonstrated expertise developing and executing measurable communications strategies.
  • Understanding of and experience with social media and other digital platform metrics in a professional context.
  • Strong written and oral communication skills.

Time Commitment

20-40 hours per month for 12 months.

Rate

The consultancy is funded through a one year grant, with a possibility of renewal, at $40,000-$50,000 for the year.

About AVAC

Founded in 1995, AVAC uses communication, education, policy analysis, advocacy and a network of global collaborations to accelerate the ethical development and global delivery of HIV prevention options as part of a comprehensive and integrated response to the epidemic. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and groups most impacted by HIV.

AVAC is an active member of the GAPP and AVAC’s Policy Director is one of three co-chairs of the GAPP. While the GAPP is an independent partnership, AVAC provides the administrative based for the coalition.

AVAC is committed to fostering an equitable, diverse and inclusive working environment. Consultants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV, and those from HIV-endemic countries.

To Apply

Please forward your resume and any supporting materials that tell us more about your professional and personal experience to careers@avac.org.