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Job Opportunities at AVAC

AVAC seeks talented individuals to join our team of passionate advocates who aim to accelerate ethical research and global delivery of new HIV prevention options as part of a comprehensive response to the pandemic.

AVAC is committed to fostering an equitable, diverse and inclusive working environment. Applicants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV and those from HIV-endemic countries.

AVAC is an Equal Opportunity Employer and provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws.

Job Opportunities:



HR Manager


About AVAC

Founded in 1995, AVAC uses communication, education, policy analysis, advocacy and a network of global collaborations to accelerate the ethical development and global delivery of HIV prevention options as part of a comprehensive and integrated response to the epidemic. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and groups most impacted by HIV.

AVAC advocates for HIV prevention to end AIDS. With partners worldwide, AVAC pushes for the funding, focus, implementation and research that’s needed to make it happen. We:

  • Accelerate product innovation and availability: AVAC collaborates with partners who work across the HIV prevention spectrum, from research to rollout, to expand the portfolio of prevention options and ensure products are available, accessible and used by those who need them most.
  • Advocate for access to high-impact prevention: AVAC is part of a robust civil society movement helping to shape a new era of global health spending and planning related to HIV prevention.
  • Improve research conduct: AVAC advocates for research that is grounded in well-informed, community-centered perspectives. AVAC promotes the adoption of Good Participatory Practice (GPP) in research, convenes consultations and workshops, and produces publications, podcasts, webinars, and other research literacy materials. The involvement of key stakeholders throughout the research process is central to all this work.
  • Promote effective HIV prevention policy: Ending the HIV epidemic depends on political will, committed resources and supportive policies at global and national levels. AVAC’s policy work, in partnership with a global network of civil society partners, focuses on the importance of funding and strategic planning for HIV prevention research and the imperative to bring long-term solutions to the people who need them.
  • Track and translate the field: Our communications and publications translate complex science into accessible resources. This work is at the core of our mission to advance prevention and end the epidemic. We focus on ensuring people with different kinds of expertise can better understand context, community perspectives, science and policy.
  • Strengthen global advocacy networks: AVAC supports the development and sustainability of advocacy networks focused on accelerating HIV prevention from research to rollout. These networks, mostly centered in Africa, bring vigorous attention to science, policy, funding, community, communications, health services and the regulatory process, charting a path to end the HIV epidemic.

AVAC employs these values across all of the work that we do, as described in the following:

  • We promote equity, solidarity, and inclusion by working directly with affected communities and breaking down complex concepts and barriers to information and services.
  • We put people and communities at the center of the work we do, integrating sexual and reproductive health and rights, harm reduction, and HIV prevention.
  • We ensure that products and programs are ethically designed and delivered to advance rights-based and equitable access to comprehensive, user-centered quality care.
  • We cultivate balanced partnerships grounded in respect and transparency through bi-directional learning, capacity-building, and priority setting.
  • We are accountable to the individuals and organizations influencing how research and roll-out are conducted and to the communities that most need access to products, services and programs.

Role Summary

The HR Coordinator is responsible for facilitating the fundamental administrative tasks within the human resources department at AVAC. The Coordinator will work closely with the HR Manager to support resolution of employee- and organization-related HR issues, and coordinate activities across a variety of human resources areas, including recruiting and onboarding, compensation and benefits administration, performance management and staff development, and general human resources coordination.

The suitable candidate should have experience providing responsive HR support to staff and teams, strong project coordination skills to manage multiple deliverables, experience coordinating scheduling for internal and external meetings, advanced communication capabilities, and an innate curiosity and problem-solving mindset.

Essential Job Functions

Recruitment, onboarding and offboarding

  • Assist with the recruitment process by posting job advertisements, reviewing and sorting resumes, scheduling recruiting check-in’s, and providing timely updates to HR Manager, hiring manager and AVAC management.
  • Support the interview process by coordinating scheduling with candidates and interview participants, distributing candidate materials to interview panels, and supporting evaluation and decision-making timelines.
  • Administer applicant tracking and recruitment pipeline functions within HRIS.
  • Support hiring process by generating new hire offer letters and paperwork, and conducting reference and background checks.
  • Coordinate all onboarding activities, including payroll setup, benefits enrollment, IT setup, staff bios and providing necessary organizational materials to new hires.
  • With HR Manager, develop standardized “About AVAC” orientation package for new staff.
  • Support offboarding process by reconciling final payroll, severance benefits, benefits termination, COBRA enrollment, equipment return and IT closeout.

Compensation and benefits administration

  • Support accurate payroll processing by coordinating updates related to benefits,deductions, salary increases, withholdings and local payroll compliance through AVAC’s payroll platforms.
  • With supervision from HR Manager, provide compensation administration support related to merit increases, promotions and hiring for AVAC’s global staff.
  • Administer employee benefit programs, including processing enrollments, terminations and changes. Act as internal point person for staff in regards to benefits enrollment, eligibility, changes, and claims resolutions.
  • Facilitate reconciliation and timely payment of all benefits invoices.
  • Interface with various benefits providers in response to staff inquiries, billing concerns and updates as needed.
  • Support financial reporting and audit process by generating payroll and paid leave accrual reports as needed.
  • Coordinate activities and timelines related to AVAC’s compensation benchmarking work, and support communication and implementation of updates.

Performance management & staff development

  • Support full performance management cycle by coordinating activities related to goal-setting, quarterly check-in’s, and end of year appraisal.
  • Coordinate staff communication around performance management process, including timelines, resources and updates as needed.
  • Track completion of and ensure timely notification to management of staff evaluation processes.
  • Support staff development by developing annual calendar of professional development opportunities.
  • Assist in scheduling and administration of all-staff trainings and workshops (equity, diversity and inclusion trainings; project management trainings; anti-sexual harassment training; etc.).

General HR coordination

  • Maintain AVAC’s HRIS platform to help ensure accurate and updated employee data and files, and generate reports as needed.
  • Organize HR shared drive folders and maintain all-staff resources to ensure they stay up-to-date.
  • Support internal and external HR-related meetings, trainings and workshops by coordinating logistics, pre-reads, scheduling and capturing/communicating next steps.
  • Coordinate and process vendor and consultant invoices and contracts in a timely manner.
  • Gather and disseminate necessary financial information to support timely budgeting and reporting needs.
  • Monitor updates impacting staff health and safety, labor compliance and compensation, and work with HR Manager to develop communication and implement updates as needed.
  • Support employee handbook updates as needed by coordinating communication with AVAC’s legal counsel.
  • With supervision from manager, maintain and/or support project management systems and processes using online project management and collaboration tools (Monday.com, Google Drive and OneNote) and develop new systems and processes as needed.
  • Support activities related to AVAC’s equity, diversity and inclusion (EDI) priorities, including scheduling meetings for working groups and Leadership Council, all-staff trainings and workshops.
  • Support annual workplanning process for HR and EDI-related activities.
  • Reconcile HR-related invoices and expenses for payment.
  • Assist with special projects as assigned by HR Manager and AVAC management.

Position Qualifications

While no one candidate will possess all the qualifications listed below, the ideal candidate will embody many of the following professional and personal abilities, attributes, and experiences:

  • Commitment to AVAC’s mission and values, including our commitment to fostering an equitable, diverse and inclusive working environment.
  • 2-3 years of relevant human resources or administrative experience, providing direct support to staff and management, preferably in a nonprofit setting.
  • Advanced skills managing time and priorities to ensure individual and team deliverables are met in a timely manner.
  • General knowledge of HR-related functions relating to staff development, maintaining employee records and data, performance management or employment compliance.
  • Experience coordinating multiple project components while simultaneously interfacing with and responding to staff inquires and needs.
  • Experience handling confidential information with discretion and sensitivity.
  • Exceptional initiative, follow-through and attention to detail, with an innate curiosity and problem-solving mindset.
  • Comfort and familiarity navigating HR-related software (HRIS, payroll, benefits, PEO, onboarding, employment verification, etc.).
  • Extremely strong proficiency in MS Office.
  • Strong cultural competency and ability to work with diverse staff from a range of backgrounds.
  • Applicants should be authorized to work in the United States.

Salary and Benefits

Expected salary range for this position is $58,000-64,000 and will be dependent on experience. AVAC offers a substantial benefits package that includes employer-paid health insurance, including an employer-sponsored HRA, matching contributions to a retirement savings plan and paid new parent leave.

How To Apply

AVAC champions the importance and value of a diverse, equitable and inclusive working environment. Applicants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV, and those from HIV-endemic countries.

AVAC is an Equal Opportunity Employer and provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws.

Please forward your resume and any supporting materials that tell us more about your professional and personal experience to careers@avac.org.


Program Coordinator: Monitoring, Evaluation & Learning (MEL)


About AVAC

Founded in 1995, AVAC uses communication, education, policy analysis, advocacy and a network of global collaborations to accelerate the ethical development and global delivery of HIV prevention options as part of a comprehensive and integrated response to the epidemic. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and groups most impacted by HIV.

AVAC advocates for HIV prevention to end AIDS. With partners worldwide, AVAC pushes for the funding, focus, implementation and research that’s needed to make it happen. We:

  • Accelerate product innovation and availability: AVAC collaborates with partners who work across the HIV prevention spectrum, from research to rollout, to expand the portfolio of prevention options and ensure products are available, accessible and used by those who need them most.
  • Advocate for access to high-impact prevention: AVAC is part of a robust civil society movement helping to shape a new era of global health spending and planning related to HIV prevention.
  • Improve research conduct: AVAC advocates for research that is grounded in well-informed, community-centered perspectives. AVAC promotes the adoption of Good Participatory Practice (GPP) in research, convenes consultations and workshops, and produces publications, podcasts, webinars, and other research literacy materials. The involvement of key stakeholders throughout the research process is central to all this work.
  • Promote effective HIV prevention policy: Ending the HIV epidemic depends on political will, committed resources and supportive policies at global and national levels. AVAC’s policy work, in partnership with a global network of civil society partners, focuses on the importance of funding and strategic planning for HIV prevention research and the imperative to bring long-term solutions to the people who need them.
  • Track and translate the field: Our communications and publications translate complex science into accessible resources. This work is at the core of our mission to advance prevention and end the epidemic. We focus on ensuring people with different kinds of expertise can better understand context, community perspectives, science and policy.
  • Strengthen global advocacy networks: AVAC supports the development and sustainability of advocacy networks focused on accelerating HIV prevention from research to rollout. These networks, mostly centered in Africa, bring vigorous attention to science, policy, funding, community, communications, health services and the regulatory process, charting a path to end the HIV epidemic.

AVAC employs these values across all of the work that we do, as described in the following:

  • We promote equity, solidarity, and inclusion by working directly with affected communities and breaking down complex concepts and barriers to information and services.
  • We put people and communities at the center of the work we do, integrating sexual and reproductive health and rights, harm reduction, and HIV prevention.
  • We ensure that products and programs are ethically designed and delivered to advance rights-based and equitable access to comprehensive, user-centered quality care.
  • We cultivate balanced partnerships grounded in respect and transparency through bi-directional learning, capacity-building, and priority setting.
  • We are accountable to the individuals and organizations influencing how research and roll-out are conducted and to the communities that most need access to products, services and programs.

Essential Job Functions

Reporting to the Senior Program Manager for Monitoring, Evaluation and Learning, the Program Coordinator: Monitoring, Evaluation and Learning supports AVAC through:

Monitoring, Evaluation & Learning (MEL)

  • Work with the Senior Program Manager to create/update MEL frameworks and data collection procedures, and implement MEL systems across grant-funded projects.
  • Undertake project management of program-level MEL plans, including:
    • Work with the Senior Program Manager and program teams to develop, map out, and execute project management plans that ensure MEL activities and deliverables are on-time and on-target.
    • Communicate timelines, status updates and resource needs.
  • Support all MEL initiatives for AVAC at the organizational and project level, including monitoring data quality and tracking the progress of activities.
  • Collaborate with the Senior Program Manager and partners to identify, develop, and implement innovative methods for tracking and demonstrating impact of advocacy initiatives.
  • With the Senior Program Manager, AVAC staff and partners, define quantitative and qualitative indicators and tools to monitor program implementation progress.
  • Support AVAC staff and partners’ MEL capacity to properly document, organize and capture program progress.
  • Harvest data and complete data entry, cleaning, and analysis of quantitative and qualitative data for the preparation of periodic MEL reports for AVAC grants.
  • With guidance from Senior Program Manager, develop presentations and data visualization tools for dissemination and decision-making purposes.

Knowledge Management and Learning

  • Maintain quantitative and qualitative data management information systems to gather and visualize MEL data, and identify potential improvements, modifications and/or resource needs.
  • Review donor reports to ensure high quality MEL reporting is submitted on time and that donor, partner and AVAC management queries are addressed in an accurate and timely manner.
  • Track project workplans and deliverables to ensure timelines are met.
  • Support lesson learning on quality assurance related to accurate and efficient data collection and other MEL processes.
  • Identify strengths and weaknesses in existing data collection and management systems and document lessons learned and best practices.
  • Support and participate in program and project evaluations.
  • Other duties as assigned.

Position Qualifications

While no one candidate will possess all the qualifications listed below, the ideal candidate will embody many of the following professional and personal abilities, attributes, and experiences:

  • Commitment to AVAC’s mission and values, including our commitment to fostering an equitable, diverse and inclusive working environment.
  • Two to three years’ experience in data management, analytics and project coordination supporting external and internal MEL work or similar.
  • Prior experience developing infographics and presentations from data sets in Excel or other platforms to convey complex information in clear, concise visual formats.
  • Strong project coordination skills, including experience supporting a team and managing multiple project components and deliverables.
  • Proven ability to facilitate relationships and interact effectively with internal and external partners from a wide range of backgrounds and cultures to advance team and organizational objectives.
  • Knowledge and experience in the fields of HIV/AIDS, global health and development a plus.
  • Experience with qualitative data analysis software, STATA, PowerBI or similar platforms a plus.

Salary and Benefits

Expected salary range for this position is $65,000 – 75,000 and will be dependent on experience. AVAC offers a substantial benefits package that includes employer-paid health insurance, including an employer-sponsored HRA, matching contributions to a retirement savings plan and paid new parent leave.

How To Apply

AVAC champions the importance and value of a diverse, equitable and inclusive working environment. Applicants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV, and those from HIV-endemic countries.

AVAC is an Equal Opportunity Employer and provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws.

Please forward your resume and any supporting materials that tell us more about your professional and personal experience to careers@avac.org.


Program Assistant, Research Engagement


About AVAC

Founded in 1995, AVAC uses communication, education, policy analysis, advocacy and a network of global collaborations to accelerate the ethical development and global delivery of HIV prevention options as part of a comprehensive and integrated response to the epidemic. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and groups most impacted by HIV.

AVAC advocates for HIV prevention to end AIDS. With partners worldwide, AVAC pushes for the funding, focus, implementation and research that’s needed to make it happen. We:

  • Accelerate product innovation and availability: AVAC collaborates with partners who work across the HIV prevention spectrum, from research to rollout, to expand the portfolio of prevention options and ensure products are available, accessible and used by those who need them most.
  • Advocate for access to high-impact prevention: AVAC is part of a robust civil society movement helping to shape a new era of global health spending and planning related to HIV prevention.
  • Improve research conduct: AVAC advocates for research that is grounded in well-informed, community-centered perspectives. AVAC promotes the adoption of Good Participatory Practice (GPP) in research, convenes consultations and workshops, and produces publications, podcasts, webinars, and other research literacy materials. The involvement of key stakeholders throughout the research process is central to all this work.
  • Promote effective HIV prevention policy: Ending the HIV epidemic depends on political will, committed resources and supportive policies at global and national levels. AVAC’s policy work, in partnership with a global network of civil society partners, focuses on the importance of funding and strategic planning for HIV prevention research and the imperative to bring long-term solutions to the people who need them.
  • Track and translate the field: Our communications and publications translate complex science into accessible resources. This work is at the core of our mission to advance prevention and end the epidemic. We focus on ensuring people with different kinds of expertise can better understand context, community perspectives, science and policy.
  • Strengthen global advocacy networks: AVAC supports the development and sustainability of advocacy networks focused on accelerating HIV prevention from research to rollout. These networks, mostly centered in Africa, bring vigorous attention to science, policy, funding, community, communications, health services and the regulatory process, charting a path to end the HIV epidemic.

AVAC employs these values across all of the work that we do, as described in the following:

  • We promote equity, solidarity, and inclusion by working directly with affected communities and breaking down complex concepts and barriers to information and services.
  • We put people and communities at the center of the work we do, integrating sexual and reproductive health and rights, harm reduction, and HIV prevention.
  • We ensure that products and programs are ethically designed and delivered to advance rights-based and equitable access to comprehensive, user-centered quality care.
  • We cultivate balanced partnerships grounded in respect and transparency through bi-directional learning, capacity-building, and priority setting.
  • We are accountable to the individuals and organizations influencing how research and roll-out are conducted and to the communities that most need access to products, services and programs.

Role Summary

The Program Assistant works alongside a skilled team of advocates working domestically and internationally to provide content-focused and operational support to AVAC’s body of work focused on the research pipeline.

This position is responsible for providing overall programmatic and operational support to the Research Engagement team, and its corresponding CASPR Project. These duties are broad in scope and include meeting coordination, maintaining systems for project tracking, contributing to research engagement trainings, developing and editing materials (including for the Engage platform), and supporting work of project partners.

Essential Job Functions

  • Provide administrative support to the Research Engagement team including drafting and distributing meeting summaries, organizing internal and external calls and maintaining and implementing current project management tools, templates, systems and processes.
  • Provide operational and programmatic support to the CASPR Project including coordinating systems for quarterly financial and narrative reporting and supporting notes and planning for partner calls.
  • Provide administrative support to internal and external Research Engagement meetings, trainings and workshops by coordinating logistics, participant travel needs in coordination with travel agency, venues/locations, collating pre-reads and materials, collecting appropriate supplies and troubleshooting scheduling.
  • Support the coordination and facilitation of the GPP Online Training Course including coordinating external presenters and providing feedback on assignments with the support of the Senior Program Manager and course consultant.
  • Support the coordination of the cureROAR program including developing meeting agendas with supervision from Senior Program Manager, coordinating funding proposals, serving as a point of contact for cureROAR members.
  • With supervision from Senior Program Manager, work closely across teams and partners to amplify and coordinate content on Engage aligned with the broader goals of AVAC.
  • Supports monitoring, evaluation and learning (MEL) activities with supervision from manager. Responds to MEL requests in a timely manner.
  • Other duties as assigned.

Position Qualifications

While no one candidate will possess all the qualifications listed below, the ideal candidate will embody many of the following professional and personal abilities, attributes, and experiences:

  • Commitment to AVAC's mission and values, including our commitment to fostering an equitable, diverse and inclusive working environment.
  • One to two years of demonstrated experience supporting individuals and/or teams on multiple project deliverables in a timely manner.
  • Experience coordinating meeting logistics.
  • Excellent interpersonal and organizational skills with attention to detail.
  • Experience utilizing design software (Canva, Prezi, etc.).
  • Experience communicating or translating complex ideas with ability and interest in building these skills.
  • Ability to work independently as well as part of a team.
  • Knowledge of HIV research (prevention and cure) is beneficial.
  • Awareness of the power dynamics in global health is beneficial.

Salary

Expected salary range for this position is $43,000 – 47,000 and will be dependent on experience. AVAC offers a substantial benefits package that includes employer-paid health insurance, including an employer-sponsored HRA, matching contributions to a retirement savings plan and paid new parent leave.

How To Apply

AVAC champions the importance and value of a diverse, equitable and inclusive working environment. Applicants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV, and those from HIV-endemic countries.

AVAC is an Equal Opportunity Employer and provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws.

Please forward your resume and any supporting materials that tell us more about your professional and personal experience to careers@avac.org.