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Job Opportunities at AVAC

AVAC seeks talented individuals to join our team of passionate advocates who aim to accelerate ethical research and global delivery of new HIV prevention options as part of a comprehensive response to the pandemic. All positions are based in New York, NY, unless otherwise indicated. No phone calls, please.

AVAC is an Equal Opportunity Employer. AVAC provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws. People living with and/or representing communities most impacted by HIV are strongly encouraged to apply.

Job Opportunities:


Regional Stakeholder Engagement Advisor


About AVAC

AVAC is a 24-year-old advocacy organization focused on accelerating ethical research on and implementation of new biomedical prevention options as part of a comprehensive response to HIV. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and groups most impacted by HIV.

Job Summary

The Regional Stakeholder Engagement Advisor will provide technical, content-focused support to AVAC’s research engagement activities, with a focus on activities in East and Southern Africa. The Regional Advisor will support the full range of activities needed to ensure that HIV prevention research is well-understood by communities, ethical, efficiently executed and leads to actionable results; a particular focus will be on working with the networks of civil society advocates, trial site staff and government stakeholders.

The Regional Advisor will have demonstrated expertise in engaging multiple stakeholders in prevention research; translating into practice research processes, outcomes and implications; supporting advocacy networks; and facilitating communications and policy analysis to build a supportive environment for biomedical HIV prevention research.

The Advisor will join other Africa-based team members and partners in developing a robust, responsive Africa-based AVAC presence that is integrated with the US-based program core, for collaborative design, implementation, monitoring, and reporting on activities within a strategic work plan. This position will benefit from experience with and understanding of global health, biomedical research, country health mechanisms and programs, HIV/AIDS or related infectious disease epidemiology, and program implementation. Knowledge of the biomedical HIV prevention research field, experience in sub-Saharan Africa, and experience with online or virtual learning mechanisms would be highly desirable for the role.

Essential Functions

  • Support AVAC’s research engagement activities focused in sub-Saharan Africa, including program implementation around key clinical trials and research issues as well as maintenance of relationships with research partners.
  • Support AVAC’s Good Participatory Practice initiative, including program implementation, training, impact monitoring, tools development and adaptations.
  • Support AVAC’s HIV prevention R&D focused literacy efforts, especially with regard to local and regional in-person outreach, needs assessments, and program implementation support for AVAC- and partner-led activities.
  • Collaborate with AVAC’s Product Introduction and Access team to integrate research engagement, research literacy and GPP into human-centered design activities, including engagement with civil society and other relevant community representatives.
  • Represent AVAC in the region at relevant meetings and events, ensuring a comprehensive understanding of AVAC’s programs including research engagement, advocacy, policy and product introduction.
  • Provide technical support to AVAC’s global programs and initiatives, publications, podcasts and materials, online courses and tools.
  • Facilitate in-person meetings, workshops calls, and engagements at national and regional conferences with and amongst AVAC partners in Southern Africa, and more widely as relevant.
  • Support overall functioning of AVAC’s research engagement program, including responsibilities such as:
    • Contribution to strategic work plan development.
    • Public dissemination of information via blogs, websites, listserv, etc.
    • Coordination of meetings including logistics, agenda development, notes/report dissemination, following up action points
    • Coordination of knowledge management
    • Contribution to report writing
    • Support to program coordination with other AVAC staff/programs.
  • Other duties as assigned.

Position Requirements

  • Passion for, commitment to and experience in HIV prevention research and advocacy.
  • Bachelor’s degree in relevant field. Master’s degree and/or work experience in public health, global health, development or other relevant field a plus.
  • Knowledge of and commitment to HIV/AIDS, international health and development issues and programming.
  • Excellent multicultural and interpersonal skills, including the ability to facilitate relationships and interact effectively with others inside and outside the organization.
  • Excellent writing, editing and content development skills, and a strong command of English, with an ability to convey complex ideas in a clear, direct, and lively style.
  • Background and experience in research, clinical trials and Good Participatory Practice Guidelines.
  • Experience in in-person and/or online/virtual training or course facilitation.
  • Experience in sub-Saharan Africa HIV research, program implementation and advocacy.
  • Self-starting, independent and able to take initiative.
  • Strong willingness to be a team player.
  • Flexibility in complex, fast-paced environments.
  • Highly organized.
  • Able to collaborate across a variety of activities.
  • Excellent communication, presentation and interpersonal skills.
  • Experience interacting with a wide variety of colleagues.
  • Experience with Excel, PowerPoint, word processing and data analysis.
  • Willingness and ability to travel, including internationally.

Salary and Benefits

AVAC offers highly-competitive salaries and a comprehensive benefits package.

AVAC is an Equal Opportunity Employer. AVAC provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws. People living with and/or representing communities most impacted by HIV are strongly encouraged to apply.

To apply, send a resume along with a cover letter to careers@avac.org with the job title in the subject line. No phone calls please.


Program Manager/Senior Program Manager, Product Introduction & Access


About AVAC

AVAC is a 24-year-old HIV prevention organization focused on accelerating ethical research on and implementation of new biomedical prevention options as part of a comprehensive response to HIV. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and groups most impacted by HIV.

About Product Introduction & Access

The Product Introduction and Access team accelerates product innovation and accessibility to bring effective prevention options to those who need them most. AVAC and a range of partners are working to accelerate the timely, efficient, effective and affordable development and introduction of new prevention options. This growing body of work currently includes:

  • The OPTIONS Consortium — Funded by USAID and co-led with FHI 360 and Wits RHI, OPTIONS works to accelerate the introduction of new HIV prevention products by providing support and technical assistance for investment scenarios, market-shaping strategies, country-level support, implementation science and health systems strengthening.
  • HIV Prevention Market Manager — Funded by the Bill & Melinda Gates Foundation, the Market Manager works with partners across the prevention research-to-rollout spectrum to expand the portfolio of options and ensure products are available, accessible and used by those who need them most. Core partner is CHAI.

Essential Functions

AVAC seeks an experienced Program Manager in product development, product introduction, and service delivery to join the Product Introduction & Access Team. This new Program Manager or Senior Program Manager (title based on level of experience) will ensure the effective introduction planning and roll-out of potential multi-purpose technologies (MPT) that protect sexual and reproductive health. This person will manage the development and implementation of strategy and workplans; ensure compliance with budget, work plan, and reporting requirements; and contribute their expertise (ideally in SRH) to the successful implementation of this body of work. The ideal candidate will bring both industry and global health experience and a strategic orientation to this work. They will manage an MPT product portfolio and drive successful product lifecycles from development to introduction and scale-up, focusing on public health impact. This position will report directly to the Director of Product Introduction & Access.

Responsibilities

Project leadership and management:

  • Manage new HIV biomedical prevention and MPT product introduction planning and drive the project execution and strategy.
  • Manage sub-grantees, consultants and stakeholders, including contracts, reporting and coordinating calls and meetings.
  • Develop donor-compliant project plans which outline the process, timing and deliverables for the introduction of new products.
  • Manage and collaborate with AVAC colleagues and external partners to set and achieve project timelines and quality and operational expectations, and to profile impact, model costs, and forecast demand.
  • Ensure compliance with donor reporting requirements and compile and provide quarterly updates to various internal and external stakeholders regarding the HIV prevention and MPT launch landscape and to communicate project achievements.
  • Regularly report on project metrics, program related data to measure impact and lessons learned to senior leadership.
  • Support the Director of Product Introduction & Access to represent the project in working groups, conferences, and workshops related to HIV prevention and/or multipurpose technologies

Technical contributions:

  • Oversee and coordinate technical assistance to product developers, implementers and advocates throughout the product life cycle.
  • Work closely with AVAC’s product introduction team to leverage end-user research and established product introduction platforms to inform future product design, to ensure products are in tune with consumer needs and introduction plans reflect service delivery realities in LMIC settings.
  • Coordinate trainings with colleagues and stakeholders on the MPT product pipeline including product details and project expectations to support launch readiness.
  • Building on existing platforms AVAC has helped to develop, identify, assess and document launch metrics, effective product introduction approaches and market shaping strategies related to HIV prevention and integration with SRHR.
  • Review abstracts, journal articles and clinical trial data to inform the next generation of HIV prevention products and MPTs.

Position Qualifications

  • Advanced degree, or equivalent, in a relevant area in public health with 5-7 years of experience in new product launch, introduction and scale.
  • Experience managing and implementing SRH programs highly desired.
  • Experience working across full product life-cycle from research to regulatory approval to marketing and roll-out.
  • Strong understanding of pharmaceutical and regulatory processes, supply chain management and service delivery, especially in low- and middle-income countries.
  • Excellent analytical, presentation and project management skills within complex, multi-stakeholder environments.
  • Proactive, self-starter with ability to forge relationships across a diverse set of stakeholders including donors, technical leaders, and other implementing partners.
  • Commitment to and demonstrated experience in taking all elements of an activity from start to finish with high quality results.
  • Experience with implementation and reporting for private foundations and USG-funded projects.
  • Strong familiarity of the funding landscape and partners in HIV/AIDS, SRHR and global health.
  • Ability and willingness to travel domestically and internationally.

Competencies

  • Sound decision making
  • Team oriented
  • Expertise in PowerPoint and presentation development
  • Foresight to predict opportunities as well as bottlenecks and roadblocks and how to overcome them
  • Proactive handling of complex issues
  • Ownership of decisions and actions
  • Gains trust and respect within team and with stakeholders
  • Clearly articulates/communicates vision for the future
  • Incorporates continuous feedback as part of performance management
  • Able to meet tight deadlines when required

Salary and Benefits

AVAC offers highly-competitive salaries and a comprehensive benefits package.

How to Apply

Please submit cover letter and resume in a single document to careers@avac.org. No phone calls, please.


Head of Finance


About AVAC

AVAC is a 24-year-old organization focused on accelerating ethical research toward and implementation of new biomedical prevention options as part of a comprehensive response to HIV. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and communities most affected by HIV.

While AVAC is based in New York City, its programs, projects and partnerships operate globally, focusing particularly on countries where HIV prevention research is conducted.

AVAC has an annual budget of approximately $17 million and approximately 31 employees, based in AVAC’s office in Harlem, New York, with several employees working remotely along with a team of senior consultants supporting various aspects of programs and operations.

Both staff and budget have more than doubled over the past three years.

Job Summary

The Head of Finance has responsibility for defining the organization’s objectives, strategy, planning and operations with respect to the use of financial resources. This leader will:

  • Oversee and supervise AVAC’s financial management, cash and investment management, financial and donor reporting, accounting, auditing, budgeting, grants and contracts and procurement functions.
  • Ensure AVAC’s compliance with the organization’s by-laws, policies and procedures, public and private donor regulations, and pertinent US and overseas country laws and regulations.

The Head of Finance will be a leading member of the Senior Management Team, and work closely with senior management members and the board of directors. The Head of Finance will report to the Chief Operating Officer and manage six direct reports.

Key Responsibilities

Financial Management and Accounting

  • Direct cash flow, investments, assets management and ensure availability of funds.
  • Ensure timeliness and accuracy of financial statements.
  • Ensure legal and regulatory compliance regarding all financial functions.
  • Ensure that all financial audits and tax returns are completed in a timely manner, that AVAC quickly responds to all findings and questioned costs, and that necessary actions are taken throughout the year to ensure clean audits and the highest standards of financial accountability and reporting to management, donors and board.
  • Ensure accurate and timely submission of all donor financial reports; oversee the measurement and implementation of a robust financial management/reporting system, including subgrant management.
  • Provide oversight of grants and contract management including budget development, project cashflow planning, financial monitoring, reporting and compliance with donor regulations.
  • Work with the finance team and external consultants to review, update, strengthen and develop policies and procedures for finance, accounting, auditing, grants and contracts, procurement, etc. Ensure that staff are trained in the use and application of all policies and procedures.
  • Direct all accounting functions to ensure proper maintenance of system and appropriate internal controls.
  • Oversee all financial systems ensuring accurate, high-quality and timely data.
  • Work with staff and management team to devise regular system for analyzing and assessing monthly project progress and expenditures, including review of pipelines, budgets and cash flows.
  • Work closely and transparently with all external partners including audit firm, banking institutions, financial and other consultants, as well as vendors.
  • Work in close coordination with Board Treasurer, COO and Executive Director to ensure preparation of high-quality financial reports for board meetings on finance, budget, audit and other related issues.

Planning

  • Facilitate the annual budget planning process.
  • Supervise preparation of annual organizational budget, including all program and management cost center budgets; closely monitoring their implementation, ensuring sufficient indirect cost recovery to cover operational costs.
  • Oversee and support budget preparation for new grant applications and proposals.
  • Ensure regular project-by-project expenditure reviews by program managers and senior management team.
  • Provide financial inputs into AVAC strategy formulation, planning, program development, staffing, recruitment, compliance monitoring and overall governance and Board–donor relations.
  • Develop financial business plans and forecasts; analyze program effectiveness and model growth projections.
  • In conjunction with the COO and Executive Director, facilitate strategic planning process.
  • Work with the COO and Executive Director to ensure clarity around long-term funding requirements.
  • Closely coordinate with and provide strategic input into human resources, office management and procurement issues and initiatives that have financial and budgetary implications such as changes to employee benefits, compensation scales, leases of office space, insurance coverage, and other agreements and services that may be under consideration.

Candidate Profile

The successful candidate should believe in the core values of AVAC and be driven by its mission.

Beyond that, AVAC seeks a candidate who has proven experience in managing fiscal systems of diversely funded organizations, preferably in a nonprofit organization, is a motivated self-starter and who thrives in a fast-paced environment.

Qualifications & Experience

  • 15+ years of experience of increasing financial leadership responsibility, preferably in a nonprofit organization with an annual operating budget of at least $15 million.
  • Strong analytic capabilities, especially in financial management, contracting and procurement.
  • Demonstrated ability to develop and manage complex systems and projects and build/lead/motivate high performing teams to implement them with a staff of diverse backgrounds, skills and technical ability.
  • Experience with Abila finance and accounting software packages and Microsoft Office Suite would be ideal.
  • Experience with international development programs, USAID and other donor grants, and implementation systems for field projects funded by USAID, international agencies, and foundations ideal but not required.
  • Knowledge of international NGO governance, organization, management, staffing, accountability, compliance, and international NGO standards and regulations ideal but not required.
  • Knowledge and experience developing and managing systems for reporting on project budget execution, ensuring compliance and reporting on USAID grants, contracts and donor agreements would be ideal but not required.

Key Characteristics

  • A passion for breaking new ground to lead social change and organizational best practice.
  • Capacity to work independently, prioritizing workflow to meet deadlines while paying exceptionally close attention to details, adding value to management and program systems in a growing, globally-focused NGO.
  • Entrepreneurial orientation; able to move smoothly into a number of different areas to ensure that timely actions are being completed, helping peers think through options and alternatives, while quickly resolving problems.
  • A “hands-on” problem solver and detailed data analyst.
  • Strong service orientation and ability to develop systems and procedures that support program managers, nurture a positive, collegial working environment and generate creativity and innovation in grant applications, development projects and responses to urgent needs.
  • Excellent verbal, written and interpersonal communication skills, able to make clear concise presentations.
  • Demonstrated ability to mentor and manage in highly collegial manner across entire organization as well as externally; strong interpersonal skills, works effectively and builds consensus with a variety of stakeholders.
  • Exceptional work ethic, well-focused; constructive, positive, “can-do” attitude.
  • Highest integrity, diplomatic and analytical, with exceptionally mature judgment.

Education

Advanced degree in business administration, management, finance, accounting or related field.

AVAC is an Equal Opportunity Employer. AVAC provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws. AVAC actively seeks diverse candidates for this role. People living with and/or representing communities most impacted by HIV are strongly encouraged to apply.

To Apply

Please submit a cover letter and resume to Tory Clarke (tory.clarke@bridgepartnersllc.com) and Larry Griffin (larry.griffin@bridgepartnersllc.com).