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Job Opportunities at AVAC

AVAC seeks talented individuals to join our team of passionate advocates who aim to accelerate ethical research and global delivery of new HIV prevention options as part of a comprehensive response to the pandemic. All positions are based in New York, NY, unless otherwise indicated. No phone calls, please.

AVAC is an Equal Opportunity Employer. AVAC provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws. People living with and/or representing communities most impacted by HIV are strongly encouraged to apply.

Job Opportunities:


Chief Operations Officer


Organizational Background

AVAC is a 23-year-old advocacy organization focused on accelerating ethical research towards and implementation of new biomedical prevention options as part of a comprehensive response to HIV. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and communities most affected by HIV.

AVAC has an annual budget of approximately $17 million and approximately 35 employees, based in AVAC’s office in Harlem, New York, with several employees working remotely along with a team of senior consultants supporting various aspects of programs and operations. Both staff and budget have more than doubled over the past three years.

Financial and Operational Highlights

  • Approximately 35 employees, based in AVAC’s office in Harlem, New York, with several employees working remotely along with a team of senior consultants supporting various aspects of programs and operations.
  • Annual budget of approximately $17 million.
  • Multiple grants from two large donors as well as additional support from other foundations, multilateral agencies and individual contributors and members.
  • Both staff and budget have more than doubled over the past three years.
  • An expansive, international network of partners and sub-grantees, with key partnerships and deep engagement with funders, bilateral and multilateral agencies, policy makers, civil society leaders, scientists and researchers, implementers and product developers.
  • AVAC is noted as a reliable, thoughtful partner within an international network of HIV agencies and subgrantees.

Position Background

AVAC seeks a New York-based Chief Operations Officer to lead the organization in establishing, maintaining and iterating AVAC’s finance, HR, administrative and project management operations. This is a new, expanded position and will report to and partner closely with the Executive Director to provide oversight and strategic direction in addressing the existing and developing operational needs of the organization. Within the first year in this position, it is hoped that this person will position herself/himself as a trusted partner and organizational leader; develop processes and systems to maximize organizational efficiency and effectiveness; and identify priority plans and ideas for implementation.

The right candidate for this role will be a seasoned leader, familiar with mission-focused organizations and have a passion for organizational operations and partnerships, including helping all staff succeed in AVAC’s mission. This person is expected to provide leadership, management expertise, implementation excellence and the practical experience necessary to ensure AVAC has the proper operational controls and financial, administrative and reporting policies and procedures. Moreover, she or he will work closely with the Executive Director to bring internal teams as well as external partners together and ensure that strategies and programs are aligned and supported by the other functions in order to achieve the mission.

This person must have the skills, sensitivity, and experience to guide the finance and administration staff, oversee all financial elements of a growing organization and manage its human resource needs. It is essential that this person bring efficient and effective systems to increase the overall productivity of the organization, including the unique opportunity to build a robust HR function, with the help of professional services and/or an additional role, and produce an integrated employee development and performance management system.

This person will directly manage the finance and administration team; oversee a growing portfolio sub-grants management; participate as a leading member of the senior management team; review and formulate policies and institute strategic plans in partnership with the Executive Director and Board of Directors; and deputize for the Executive Director and act on his behalf when and as necessary.

Main Responsibilities

Leadership

  • Lead all internal operations.
  • Provide day-to-day leadership and decision-making in line with the organizational mission and core values of the organization.
  • Provide strategic leadership on best practices in finance, human resources, IT, organizational planning, development & culture, with proven advanced expertise in at least three of these.
  • Partner with the ED and senior management team to build and sustain a culture that supports the achievement of the mission and collaborate with them on strategic planning, implementation and monitoring.
  • Provide necessary internal leadership and external representation.
  • Work with the Board of Directors on all aspects of organizational operations.
  • Liaise with existing donors and potential funders to build and maintain solid, long-term relationships.
  • Evaluate and pursue new business and funding opportunities and processes for the organization.

Internal Operations

  • Lead and manage the organization’s senior staff in finance, planning and HR management.
  • Ensure all teams and resources are functioning optimally, aligned to the mission, and delivering towards the strategy.
  • Work in partnership with the ED and the Board of Directors to:
    • Coordinate the annual operations plan and budget.
    • Lead the performance management process that measures and evaluates progress against goals for the organization.
    • Provide leadership for program and project management.
    • Provide reporting and management of all financial, sub-grant and donor engagement processes.
    • Oversee the annual financial audit process.
    • Manage and support board committees.
  • Analyze the current technology infrastructure; identify the next level of information technology and financial systems that support the growth of specific programs and the organization overall; and oversee selection and management of IT vendors and suppliers.
  • Ensure the continued financial viability of AVAC’s operational teams through sound fiscal management.
  • Oversee compliance function and ensure organization is meeting all necessary legal and donor requirements.
  • Work with the ED and Board to identify and manage potential risk and minimize exposure to it.

Organizational

  • Contribute to the development and implementation of optimal communication and coordination across the organization.
  • Instill a human capital development and “coaching” culture within AVAC and upgrade human resources functions including: training, development, compensation and benefits, employee relations, performance evaluation and recruiting.
  • Resolve issues across teams by fostering community and collaboration and providing order in crisis situations.
  • Instill a mission-driven, action-oriented, results-based, accountable and collaborative culture.

Key Qualifications

As a prerequisite, the successful candidate must believe in the core values of AVAC and be driven by its mission. The candidate should demonstrate a passion for breaking new ground to lead social change. Beyond that, we are seeking a candidate that has proven experience in scaling a diverse organization and a demonstrated ability to both lead and build the capabilities of a driven, bright, diverse team.

The successful candidate will have at least 10 years of senior management and leadership experience, with oversight of an international organization’s business and/or operational functions.

As noted, this is an organization driven by the values of its people, so experience in managing a “values-driven” organization will be highly prized. Additional requirements are:

  • Results-driven: A long track record of exceeding goals and a bottom-line orientation; evidence of the ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgment; high level of business acumen including successful financial management; the ability to balance the delivery of programs against the realities of a budget; and problem solving, project management, and creative resourcefulness.
  • Strategic Vision and Agility: Ability to think strategically, anticipate future consequences and trends, and incorporate them into the organizational plan.
  • Capacity Building: Proven ability to effectively build organization and staff capacity, developing a top-notch workforce and the processes that ensure the organization runs smoothly.
  • Leadership and Organization: Exceptional capacity for managing and leading people; a team builder who has experience in scaling up organizations; ability to connect staff both on an individual level and in large groups; capacity to enforce accountability, develop and empower top-notch leaders from the bottom up, lead from the top down, cultivate entrepreneurship, and learn the strengths and weaknesses of the team so as to put people in a position to succeed.
  • Action Oriented: Enjoys working hard and looks for challenges; able to act and react as necessary, even if limited information is available; not afraid to take charge of a situation; can overcome resistance to leadership and take unpopular stands when necessary.
  • General Management: Thorough understanding of finance, systems, and HR; broad experience with the full range of business functions and systems, including strategic development and planning, budgeting, business analysis, finance, information systems, human resources, and marketing.
  • Trusted Advisor/Partner: A proven track-record of forging collaborative partnerships with colleagues and external stakeholders.
  • Education: Undergraduate Bachelor's degree required; advanced degree highly desired.

Salary and Benefits

AVAC offers highly-competitive salaries and a comprehensive benefits package.

How to Apply

Please submit cover letter and resume in a single document to coo@avac.org. No phone calls, please.


Director of Finance


Organizational Background

AVAC is a 23-year-old organization focused on accelerating ethical research towards and implementation of new biomedical prevention options as part of a comprehensive response to HIV. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and communities most affected by HIV.

AVAC has an annual budget of approximately $17 million and approximately 35 employees, based in AVAC’s office in Harlem, New York, with several employees working remotely along with a team of senior consultants supporting various aspects of programs and operations. Both staff and budget have more than doubled over the past three years.

Position Background

The Director of Finance has responsibility for defining the organization’s objectives, strategy, planning and operations with respect to the use of financial resources. The Director oversees and supervises its financial management, cash and investment management, financial and donor reporting, accounting, auditing, budgeting, grants and contracts, and procurement functions. The Director ensures AVAC’s compliance with the organization’s by-laws, policies and procedures, public and private donor regulations, and pertinent US and overseas country laws and regulations.

Candidates should have experience managing a multi-million-dollar, not-for-profit organizational budget; exceptional communication and inter-personal skills; proven senior supervisory capabilities; be a “hands-on” problem solver with a strong service orientation; and be able to motivate staff.

As a member of the Senior Management Team, the Director reports to the Chief Operations Officer, works closely with senior management members and the board of directors. The Director supervises the Finance, Sub-Grants & Contracts team. This position is based in AVAC’s New York office.

Main Responsibilities

Financial Management and Accounting

  • Direct cash flow, investments, assets management and ensure availability of funds.
  • Ensure timeliness and accuracy of financial statements.
  • Ensure legal and regulatory compliance regarding all financial functions.
  • Ensure that all financial audits and tax returns are completed in a timely manner, that AVAC quickly responds to all findings and questioned costs, and that necessary actions are taken throughout the year to ensure clean audits and the highest standards of financial accountability and reporting to management, donors and board.
  • Ensure accurate and timely submission of all donor financial reports.
  • Create, measure and implement a robust financial management/reporting system, including sub-grant management.
  • Provide oversight of grants and contract management including budget development, project cash-flow planning, financial monitoring, reporting and compliance with donor regulations.
  • Review, update, strengthen and develop policies and procedures for finance, accounting, auditing, grants and contracts, procurement, etc. Ensure that staff are trained in the use and application of all policies and procedures.
  • Direct all accounting functions to ensure proper maintenance of system and appropriate internal controls.
  • Manage and oversee all financial systems ensuring accurate, high-quality and timely data.
  • Work with staff and management team to devise regular system for analyzing and assessing monthly project progress and expenditures, including review of pipelines, budgets and cash flows.
  • Work closely and transparently with all external partners including audit firm, banking institutions, financial and other consultants, as well as vendors.
  • Work in close coordination with Board Treasurer, COO and Executive Director to ensure preparation of high-quality financial reports for board meetings on finance, budget, audit and other related issues.

Planning

  • Facilitate the annual budget planning process.
  • Supervise preparation of annual organizational budget, including all program and management cost center budgets; closely monitoring their implementation, ensuring sufficient indirect cost recovery to cover operational costs.
  • Oversee and support budget preparation for new grant applications and proposals.
  • Ensure regular project-by-project expenditure reviews by program managers and senior management team.
  • Provide financial inputs into AVAC strategy formulation, planning, program development, staffing, recruitment, compliance monitoring and overall governance and Board–donor relations.
  • Develop financial business plans and forecasts; analyze program effectiveness and model growth projections.
  • In conjunction with the COO and Executive Director, facilitate strategic planning process.
  • Work with the COO and Executive Director to ensure clarity around long-term funding requirements.
  • Closely coordinate with and provide strategic input into human resources, office management and procurement issues and initiatives that have financial and budgetary implications such as changes to employee benefits, compensation scales, leases of office space, insurance coverage, and others agreements and services that may be under consideration.

Administration

  • Collaborate with COO and Senior Finance Manager in planning and establishing operational procedures, systems and policies, training and implementation.
  • Oversee compliance function and ensure organization is meeting all necessary donor and legal requirements.
  • Risk Management: work with the COO, Executive Director and Board to identify and minimize exposure to risk.
  • Review administrative and financial processes and strengthen the overall administrative systems.
  • Assess organizational requirements and conducts costs analysis in the area of accounting systems, office leases, and all employee benefits, including health/dental insurance and 401k/payroll processing.
  • Participate in management meetings; collaborate in the development of creative solutions to improve efficiency and effectiveness of the organization’s operations.

Key Qualifications

As a prerequisite, the successful candidate must believe in the core values of AVAC and be driven by its mission. The candidate should demonstrate a passion for breaking new ground to lead social change. Beyond that, we are seeking a candidate who has proven experience in managing fiscal systems of diversely funded organizations, preferably in a non-profit organization, is a motivated self-starter and who thrives in a fast-paced environment.

  • Advanced degree in business administration, management, finance, accounting, or related field.
  • At least 15 years of experience directing international NGO operations and improving nonprofit management systems in NGOs with an annual operating budget of at least $15 million per year.
  • Knowledge of international NGO governance, organization, management, staffing, accountability, compliance, and international NGO standards and regulations.
  • Experience with international development programs, USAID and other donor grants, and implementation systems for field projects funded by USAID, international agencies, and foundations.
  • Strong analytic capabilities, especially in financial management, contracting and procurement.
  • Entrepreneurial orientation, able to move smoothly into a number of different areas to ensure that timely actions are being completed, helping directors think through options and alternatives, while quickly resolving problems.
  • Demonstrated ability to develop and manage complex systems and projects and build high-performing teams to implement them with a staff of diverse backgrounds, skills and technical ability; and ability to work effectively with a variety of stakeholders.
  • Capacity to work independently, prioritizing workflow to meet deadlines while paying exceptional close attention to details, bringing value-added to management and program systems in a growing international NGO.
  • Strong service orientation and ability to develop systems and procedures that support program managers that nurture a positive, collegial working environment and generate creativity and innovation in grant applications, development projects and responses to urgent needs.
  • Knowledge and experience developing and managing systems for reporting on project budget execution, preparing proposals to finalize US Federal Government Negotiated Indirect Cost Rate Agreement (NICRA), managing and responding to A-133 audits, ensuring compliance and reporting on USAID grants, contracts and donor agreements.
  • Excellent verbal, written and interpersonal communication skills, able to make clear concise presentations.
  • Demonstrated ability to inspire confidence and work in highly collegial manner across entire organization.
  • Exceptional work ethic; constructive, positive, “can-do” attitude, well focused, with strong service orientation.
  • Effective in building consensus across the organization and partners.
  • Highest integrity, diplomatic and analytical, with exceptionally mature judgment and ability to mentor other staff.
  • Experience with Abila finance and accounting software packages and Microsoft Office Suite.

Supervisory Responsibility

This person will directly manage the finance team; oversee a growing portfolio sub-grants management; and participate as a leading member of the senior management team.

Salary and Benefits

AVAC offers highly-competitive salaries and a comprehensive benefits package.

How to Apply

Please submit cover letter and resume in a single document to avac@avac.org. No phone calls, please.


Human Resource Manager


Organizational Background

AVAC is a 23-year-old organization focused on accelerating ethical research towards and implementation of new biomedical prevention options as part of a comprehensive response to HIV. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and communities most affected by HIV.

AVAC has an annual budget of approximately $17 million and approximately 35 employees, based in AVAC’s office in Harlem, New York, with several employees working remotely along with a team of senior consultants supporting various aspects of programs and operations. Both staff and budget have more than doubled over the past three years.

Position Background

AVAC seeks a New York-based Human Resource Manager. This is a new role to AVAC that will report to the Chief Operations Officer and partner closely with the COO, the Executive Director and the senior management team to address existing and developing human resource needs of the organization. We seek an intelligent self-starter who thrives in a fast-paced environment and who enjoys a lively office culture.

The Human Resource Manager will be responsible for performing HR-related duties on a professional level and works closely with senior operational management in supporting all AVAC staff. This position carries out responsibilities in the following functional areas: employee relations, training, performance management, professional development, onboarding, policy implementation, benefits administration, recruitment/employment and employment law compliance.

Main Responsibilities

  • Administer various human resource plans and procedures for all organization staff, including identification and implementation of organization-wide support for these plans and procedures.
  • Assist in the development and implementation of personnel policies and procedures; prepares and maintains the employee handbook and the policies and procedures manual.
  • Participate in developing organization, team and individual goals, objectives and systems and help align all staff to achieve their objectives and meet the organization’s goals.
  • Identify and organize training and professional development needs and opportunities for individuals, groups/teams and the entire staff, as needed.
  • Administer compensation program; monitor the performance evaluation program and revise as necessary.
  • Perform benefits administration, including claims resolution, change reporting, approving invoices for payment and communicating benefits information to employees.
  • Develop and maintain records, reports and logs to conform to EEO regulations.
  • Conduct recruitment effort for all personnel, interns and temporary employees; conduct new-employee orientations; monitor professional development program; and write and place advertisements for recruiting purposes.
  • Handle employee relations counseling, outplacement counseling and exit interviewing.
  • Participate in staff meetings and attends other meetings and seminars as needed.
  • Maintain organization charts, employee handbook and the employee directory.
  • Assist in evaluation of reports, decisions and results in relation to established goals. Recommends new approaches, policies and procedures to continually improve efficiency of the organization.
  • Maintain human resource information system records and reports.
  • Maintain compliance with federal, state and local employment and benefits laws and regulations.
  • Research and implement new strategies, processes and trends to facilitate the team working more productively, collaboratively and efficiently.
  • Distill relevant data and information into accessible and actionable materials for the staff, management team and board.
  • Develop and implement travel policies, including safety protocols for staff and participants in AVAC-convened meetings.
  • Other duties as assigned.

Key Qualifications

As a prerequisite, the successful candidate must believe in the core values of AVAC and be driven by its mission. The candidate should demonstrate a passion for breaking new ground to lead social change. Beyond that, we are seeking a candidate who has proven experience in human resource management, is a motivated self-starter and who thrives in a fast-paced environment.

  • Demonstrated expertise in non-profit human resource management in an international organization with a global work force.
  • Society for Human Resource Management (SHRM) or equivalent certification.
  • Excellent written, verbal, 1:1 communication skills.
  • Meticulous attention to detail.
  • Outstanding multicultural and interpersonal skills, including the ability to facilitate relationships and interact effectively with others inside and outside the organization.
  • Skilled collaborator and flexible thinker.
  • Knowledge of and commitment to HIV/AIDS, international health and development issues and programming.
  • Self-starting, independent and able to take initiative, while strong commitment to be a team player.
  • Computer literate: Windows, MS Office (Word, Excel, PowerPoint, Outlook), other data management programs (Salesforce), graphics and data visualization, Internet.

Supervisory Responsibility

This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the organization.

Salary and Benefits

AVAC offers highly-competitive salaries and a comprehensive benefits package.

How to Apply

Please submit cover letter and resume in a single document to avac@avac.org. No phone calls, please.